List of active policies
| Name | Type | User consent |
|---|---|---|
| UCL Extend terms and conditions and website acceptable use policy | Site policy | All users |
| UCL Extend Data Privacy Policy | Privacy policy | All users |
Summary
Full policy
TERMS OF WEBSITE USE and ACCEPTABLE USE POLICY
TERMS OF WEBSITE USE
PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY BEFORE USING THIS SITE
1. Terms of website use
1.1. This terms of use (together with the documents referred to in it) tells you the terms on which you may make use of our website https://extend.ucl.ac.uk/ (Website) and connected pages, whether as a guest or a registered user. Use of the Website includes accessing, browsing, or registering to use the Website.
1.2. Please read these terms of use carefully before you start to use the Website, as these will apply to your use of the Website. We recommend that you print a copy of this for future reference.
1.3. By using the Website, you confirm that you accept these terms of use and that you agree to comply with them.
1.4. If you do not agree to these terms of use, you must not use the Website
2. Other applicable terms
2.1. These terms of use refer to the following additional terms, which also apply to your use of the Website:
2.1.1. Our Privacy Policy, which sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using the Website, you consent to such processing and you warrant that all data provided by you is accurate.
2.1.2.Our Acceptable Use Policy, which sets out the permitted uses and prohibited uses of the Website. When using the Website, you must comply with this Acceptable Use Policy.
2.1.3. Our Cookie Policy, which sets out information about the cookies on the Website.
2.2. If you purchase Courses from the Website, our Terms and conditions of supply will apply to the sales.
2.3. You understand, acknowledge and agree that in registering on the Website, purchasing Courses, participating in or undertaking Courses or downloading Materials you will not be a student of University College London and will not be entitled to the rights and benefits of a student at University College London. You will not make any claim or permit any third party to make a claim that, as a result of buying and undertaking the Course or registering on the Website, you are or should be a student at University College London.
2.4. You are responsible for meeting any requirements of a Course, such as submitting work and participating in online sessions, tests and assessments. Failure to meet the requirements may result in you not completing the Course or failing the Course. We do not accept any responsibility or liability resulting from you failing to comply with the requirements of the Course.
3. Information about us
3.1. The Website is a site operated by University College London (We/Us/Our), a body corporate established by Royal Charter in England and Wales with registration number RC000631 and with our principal place of business at Gower Street, London, WC1E 6BT. Our VAT number is GB524371168
4. Changes to these terms
4.1. We may revise these terms of use at any time by amending this page.
4.2. Please check this page from time to time to take notice of any changes we made, as they are binding on you.
5. Changes to the Website
5.1. We may update the Website from time to time, and may change the content at any time. However, please note that any of the content on the Website may be out of date at any given time, and we are under no obligation to update it.
5.2. We do not guarantee that the Website, or any content on it, will be free from errors or omissions.
6. Accessing the Website
6.1. General access to the Website is free of charge, except for courses which may be subject to a separate charge and terms of purchase.
6.2. We do not guarantee that the Website, or any content on it, will always be available or be uninterrupted. Access to the Website is permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of the Website without notice. We will not be liable to you if for any reason the Website is unavailable at any time or for any period.
6.3. You are responsible for making all arrangements necessary for you to have access to the Website.
6.4. You are also responsible for ensuring that all persons who access the Website through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.
6.5 The Website is is compatible with any standards compliant web browser. The Website is regularly tested to be working with the latest version of the following browsers:
Desktop:
- Chrome
- Firefox
- Safari
- Edge
Mobile:
- Google Chrome
- MobileSafari
For the best experience and optimum security, we recommend that you keep your browser up to date.
We do not guarantee that the Website, or any content on it, will work with browsers that are not updated to the latest version.
7. Use of the Website by minors
7.1. The use of the Website by a minor is subject to the consent of their parent or guardian. We advise parents who permit their children to use the Website that it is important that they communicate with their children about their safety online. Minors who are using the Board should be made aware of the potential risks to them and of their obligation to comply with these terms when using the Website.
7.2. We will do our best to assess any possible risks to minors from third parties when they use the Website, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks.
8. Your account and password
8.1. If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. You will be responsible for any unauthorised use of your account or your password.
8.2. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use.
8.3. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us using the Contact Us page.
8.4. You will take reasonable care to ensure that the information you supply about yourself and all Users will be complete and accurate.
8.5. Please ensure that the information you provide relates to you and not to any other person.
8.6. We may suspend or cancel your registration immediately at our reasonable discretion if you breach any of your obligations under these Website Terms of Use. You can cancel your registration at any time by informing us in writing.
9. Intellectual property rights
9.1. We are the owner or the licensee of all intellectual property rights in the Website, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
9.2. You may print off one copy, and may download extracts, of any page(s) from the Website for your personal use and you may draw the attention of others within your organisation to content posted on the Website.
9.3. You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
9.4. Our status (and that of any identified contributors) as the authors of content on the Website must always be acknowledged.
9.5. You must not use any part of the content on the Website for commercial purposes without obtaining a licence to do so from us or our licensors.
9.6. If you print off, copy or download any part of the Website in breach of these terms of use, your right to use the Website will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
10. No reliance on information
10.1. The content on the Website is provided for general information and educational purposes only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on the Website.
10.2. Although we make reasonable efforts to update the information on the Website, we make no representations, warranties or guarantees, whether express or implied, that the content on the Website is accurate, complete or up-to-date.
11. Limitation of our liability
11.1. Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.
11.2. To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to the Website or any content on it, whether express or implied.
11.3. We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:
11.3.1. use of, or inability to use, the Website; or
11.3.2. use of or reliance on any content displayed on the Website.
11.4. If you are a business user, please note that in particular, we will not be liable for:
11.4.1. loss of profits, sales, business, or revenue;
11.4.2. business interruption;
11.4.3. loss of anticipated savings;
11.4.4. loss of business opportunity, goodwill or reputation; or
11.4.5. any indirect or consequential loss or damage.
11.5. If you are a consumer user, please note that we only provide the Website for domestic and private use. You agree not to use the Website for any commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
11.6. We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of the Website or to your downloading of any content on it, or on any website linked to it.
11.7. We assume no responsibility for the content of websites linked on the Website. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.
11.8. Different limitations and exclusions of liability will apply to liability arising as a result of the supply of any Courses to you, which will be set out in our Terms and conditions of supply.
12. Uploading content to the Website
12.1. Whenever you make use of a feature that allows you to upload content to the Website or to make contact with other users of the Website (User Generated Content), you must comply with the content standards set out in our Acceptable Use Policy.
12.2. Any and all intellectual property rights in content that you upload to the Website shall remain vested in you. You grant us a non-exclusive, royalty free, perpetual, sub-licensable right to use, access, copy, adapt, modify, distribute and disclose to third parties that intellectual property for any purpose. You also grant other individuals accessing the Website a right to copy, view and use your User Generated Content for the purposes of private study in connection with their use of the Website and/or participation in a course or similar study provided by us.
12.3. You hereby warrant that:
12.3.1. all User Generated Content is and will be your original work and has not been and will not be copied wholly or substantially from any other work or material or any other source;
12.3.2. you are the sole legal and beneficial owner of the rights in the User Generated Content;
12.3.3. you have not transferred or licensed and will not transfer or license any of the rights in User Generated Content in a manner which would prevent the exercise by us of the licence granted in this clause 11;
12.3.4. your rights in the User Generated Content are not subject to any other interest, such as a security interest, option, mortgage, charge or lien;
12.3.5. you are unaware (having carried out reasonable and diligent enquiries) of any infringement, or likely infringement of, any of the rights in the User Generated Content;
12.3.6. so far as you are aware (having carried out reasonable and diligent enquiries) the exploitation of the rights in User Generated Content will not infringe the rights of any third party;
12.3.7.the User Generated Content complies with the content standards in the Acceptable Use Policy.
12.4. You will be liable to us and indemnify us for any breach of the warranties contained in clause 11.3. If you are a consumer user, this means you will be responsible for any loss or damage we suffer as a result of your breach of any of those warranties.
12.5. Any content you upload to the Website will be considered non-confidential and non-proprietary.
12.6. We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to the Website constitutes a violation of their intellectual property rights, or of their right to privacy or other legal right.
12.7. We will not be responsible, or liable to any third party, for the content or accuracy of any content posted by you or any other user of the Website.
12.8. We have the right to remove any posting you make on the Website if, in our opinion, your post does not comply with the content standards set out in our Acceptable Use Policy.
12.9. The views expressed by other users on the Website do not represent our views or values.
13. Virus
13.1. We do not guarantee that the Website will be secure or free from bugs or viruses.
13.2. You are responsible for configuring your information technology, computer programmes and platform in order to access the Website. You should use your own virus protection software.
13.3. You must not misuse the Website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to the Website, the server on which the Website is stored or any server, computer or database connected to the Website. You must not attack the Website via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use the Website will cease immediately.
14. Linking to the Website
14.1. You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.
14.2. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
14.3. You must not establish a link to the Website in any website that is not owned by you.
14.4. Our site must not be framed on any other site, nor may you create a link to any part of the Website other than the home page.
14.5. We reserve the right to withdraw linking permission without notice.
14.6. The website in which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy.
14.7. If you wish to make any use of content on the Website other than that set out above, please contact us using the Contact Us page.
15. Third party links and resources in the Website
15.1. Where the Website contains links to other sites and resources provided by third parties, these links are provided for your information only.
15.2. We have no control over the contents of those sites or resources.
16. Applicable law
16.1. These terms of use, its subject matter and its formation, are governed by English law. You and we both agree to that the courts of England and Wales will have non-exclusive jurisdiction. However, if you are a consumer and are a resident of Northern Ireland you may also bring proceedings in Northern Ireland and, if you are resident of Scotland, you may also bring proceedings in Scotland.
17. Trade marks
17.1. The word marks "University College London" and "UCL" and the 'Portico' device mark (as well as other marks used on the Website) are UK registered and/or unregistered trade marks of University College London.
18. Contact us
18.1. To contact the UCL Extend team, please contact us via the Contact Us page on the Website.
Thank you for visiting the Website.
ACCEPTABLE USE POLICY
This acceptable use policy sets out the terms between you and us under which you may access our website https://extend.ucl.ac.uk/ (Website). This acceptable use policy applies to all users of, and visitors to, the Website.
Your use of the Website means that you accept, and agree to abide by, all the policies in this acceptable use policy, which supplement our Terms of Website Use.
The Website is a site operated by University College London (we or us), a body corporate established by Royal Charter in England and Wales with registration number RC000631 and with our principal place of business at Gower Street, London, WC1E 6BT. Our VAT number is GB524371168.
1. Prohibited uses
1.1.You may use the Website only for lawful purposes. You may not use the Website:
1.1.1.in any way that breaches any applicable local, national or international law or regulation.
1.1.2.in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
1.1.3.for the purpose of harming or attempting to harm minors in any way.
1.1.4.to send, knowingly receive, upload, download, use or re-use any material which does not comply with our content standards in section 3.
1.1.5.to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).
1.1.6.to knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
1.2. You also agree:
1.2.1.not to reproduce, duplicate, copy or re-sell any part of the Website in contravention of the provisions of our Terms of Website Use.
1.2.2.not to access without authority, interfere with, damage or disrupt:
1.2.2.1.(a) any part of the Website;
1.2.2.2.(b) any equipment or network on which the Website is stored;
1.2.2.3.(c) any software used in the provision of the Website; or
1.2.2.4.(d) any equipment or network or software owned or used by any third party.
2. Interactive services
2.1. We may from time to time provide interactive services on the Website, including, without limitation forums, chat rooms and bulletin boards (interactive services).
2.2. Where we do provide any interactive service, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used (including whether it is human or technical).
2.3. We will do our best to assess any possible risks for users (and in particular, for children) from third parties when they use any interactive service provided on the Website, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor or moderate any interactive service we provide on the Website, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards, whether the service is moderated or not.
2.4. The use of any of our interactive services by a minor is subject to the consent of their parent or guardian. We advise parents who permit their children to use an interactive service that it is important that they communicate with their children about their safety online, as moderation is not foolproof. Minors who are using any interactive service should be made aware of the potential risks to them.
2.5. Where we do moderate an interactive service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.
3. Content standards
3.1. These content standards apply to any and all material which you contribute to the Website (contributions), and to any interactive services associated with it.
3.2. You must comply with the spirit of the following standards as well as the letter. The standards apply to each part of any contribution as well as to its whole.
3.3. Contributions must:
3.3.1. be accurate (where they state facts).
3.3.2. be genuinely held (where they state opinions).
3.3.3. comply with applicable law in the UK and in any country from which they are posted.
3.4. Contributions must not:
3.4.1. contain any material which is defamatory of any person.
3.4.2. contain any material which is obscene, offensive, hateful or inflammatory.
3.4.3. promote sexually explicit material.
3.4.4. promote violence.
3.4.5. promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
3.4.6. infringe any copyright, database right or trade mark of any other person.
3.4.7. be likely to deceive any person.
3.4.8. be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
3.4.9. promote any illegal activity.
3.4.10. be threatening, abuse or invade another's privacy, or cause annoyance, inconvenience or needless anxiety.
3.4.11. be likely to harass, upset, embarrass, alarm or annoy any other person.
3.4.12. be used to impersonate any person, or to misrepresent your identity or affiliation with any person.
3.4.13. give the impression that they emanate from us, if this is not the case.
3.4.14. advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.
4. Suspension and termination
4.1. We will determine, in our discretion, whether there has been a breach of this acceptable use policy through your use of the Website. When a breach of this policy has occurred, we may take such action as we deem appropriate.
4.2. Failure to comply with this acceptable use policy constitutes a material breach of the Terms of Website Use upon which you are permitted to use the Website, and may result in our taking all or any of the following actions:
4.2.1. immediate, temporary or permanent withdrawal of your right to use the Website.
4.2.2. immediate, temporary or permanent removal of any posting or material uploaded by you to the Website.
4.2.3. issue of a warning to you.
4.2.4. legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
4.2.5. further legal action against you.
4.2.6. disclosure of such information to law enforcement authorities as we reasonably feel is necessary.
4.3. We exclude liability for actions taken in response to breaches of this acceptable use policy. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.
5. Changes to the acceptable use policy
5.1. We may revise this acceptable use policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you. Some of the provisions contained in this acceptable use policy may also be superseded by provisions or notices published elsewhere on the Website.
Summary
Full policy
Your information
At UCL we are committed to protecting and respecting your privacy, and our aim is to be completely transparent about all aspects of our use of the data collected by UCL Extend. This privacy policy will help you to understand exactly what data is being collected, how it is processed and kept secure, and what we will be doing with the information.
We may occasionally change the policy, so please check back here periodically to ensure that you’re happy. By using UCL Extend you agree to continue to be bound by the terms accepted as part of our Terms of Website Use and Acceptable Use Policy.
If at any time you have any questions regarding the policy, our practices, and your privacy, please contact extend@ucl.ac.uk.
Who are we?
UCL Extend is UCL’s public-facing learning environment for delivery of non-credit bearing short courses for CPD, executive education, and outreach purposes. The service is provided by the UCL Digital Education team in collaboration with UCL Short Courses and other teams across the university. The platform is accessible to UCL staff and students in addition to members of the public, although individual courses limit access based on fees or pre-requisites and are thus not open to all platform users by default.What information is being collected from you?
Upon account creation and acceptance of the Terms of Website Use and Acceptable Use Policy, UCL Extend will collect:- Background information. Upon registration this includes your name and email address, but may also span other information as volunteered by you, e.g. country or city;
- Any further detail you choose to add to your user profile, e.g. user preferences, a profile image, interests, or social media account names;
- Details about the courses you are enrolled on;
- Details of your activity within courses including dates and times, e.g. logins, resources viewed, and use of specific learning activities.
How will the information be used?
We may use your information to:- Create your unique user account and process enrolment(s) on your requested course(s);
- Enable tutors to make contact with you as part of a course learning experience;
- Enable tutors to access learner engagement information at both course and individual student levels;
- Deliver improvements to the UCL Extend service;
- Notify you of changes to the UCL Extend service.
Who has access to your information?
Your information will not be sold or rented to any third parties, or shared with third parties for marketing purposes. We will not make any further contact with you for marketing or research purposes unless you separately and explicitly offer your consent for us to do so.Only those members of staff who are designated as tutors within a UCL Extend course can access information relating to your use of or engagement with materials.
We work with third party service providers to inform improvements to the platform or provide access to additional learning-focused tools that may form part of a course learning experience. These include Google Analytics, Blackboard Collaborate, Turnitin, and H5P. Such services may record additional information, such as your IP address and location. In most cases these services will act as the controller of your data and it is therefore advised that you consult their privacy policies (see above links) for further information.
How is the information kept secure?
The UCL Extend service is provided to UCL via an external hosting company, Catalyst IT Europe. Catalyst IT Europe acts in a ‘data processor’ capacity for UCL, and any personal information held by their database servers is in accordance with Article 28 of the General Data Protection Regulation (EU Regulation 2016/679; the 'GDPR'). This information will be not be accessed or used unnecessarily, and appropriate security precautions are employed to ensure that the information is not available to any unauthorised person or organisation. No personal data will be transferred outside of the European Economic Area without the written consent of UCL.UCL acts in a ‘data controller’ capacity for the platform, and is responsible for informing users of how information is stored and used in addition to reporting any data storage and reporting issues. Any queries relating to data protection can be directed to data-protection@ucl.ac.uk.
How long do we retain your information?
All accounts will be permanently deleted after 3 years of inactivity. If you wish to keep your account your account you can reset the countdown by logging into your account again. An automatic message will be sent out to users whose accounts are about to be deleted 1 month in advance.
Accounts can also be deleted upon request.